Best Printer For Infrequent Use

Best Printer For Infrequent UseWhat was the last time you used your printer? Is the ink still running or has it been dried out? The only issue that arises with the occasional use of a printer is the drying out of the inks and cartridges. Even if you have loaded a whole new ink or cartridges, it dries out after being unused for quite some days.

Finding an everyday printer is not a hassle since there is an incredible variety of them. But, what about the best printer for infrequent use? Well, you can now find them with a little research as well. 

It is no secret that people nowadays use printers less since everything is just a few taps away on smartphones. Because of this, the need for frequent printer usage has been suppressed. 

Printers can be incredibly useful and handy to print your kid’s latest homework assignment, letter and legal paper, office SOPs, notices, and guidelines, or frame your favorite photos. But, the same printing machine could sit untouched for a good couple of weeks between the usage. 

In the quick guide below, we have mentioned some great printers for infrequent use. Whether you want full-color photos or black and color documents, all of these machines are efficient in printing high-quality images and text as desired.

Let’s dig in. 

Best Printer ٖٖٖFor Infrequent Use

Everyone wants the best long-term print value regardless of their area of use. The products below guarantee exceptional performance, several connectivity options, and great quality printing. 

Glance through the comparison table below, check the key features and price of each product, compare all and pick the most suitable one. 

Sr.NoProductFeaturesPrice
1Brother HL-L2350DW Printer● 250-sheet capacity
● 32 ppm
● Great compatibility
Check Price
2HP LaserJet Pro M29w Printer● 250-sheet capacity
● 19 ppm
● Preinstalled cartridges
Check Price
3Brother MFCL2750DW Printer● 250-sheet capacity
● 36 ppm
● Cloud-based printing 
Check Price
4HP LaserJet Pro M254dw Printer● 250-sheet capacity
● 22 ppm
● Fast 2-sided printing 
Check Price
5Canon G3260 All-in-One Printer● 100-sheet capacity
● 5 ppm
● Decent color accuracy 
Check Price
6Brother HL-L3210CW Printer● 250-sheet capacity
● 19 ppm
● Versatile paper handling
Check Price

Let’s dive into the detailed review section of these products!

1.) Best Basic Monochrome Laser Printer – Brother HL-L2350DW Printer

Brother HL-L2350DW PrinterSearching for an affordable and easy-to-maintain printer that stays perfect even when untouched for weeks (not in use for days)? Good news, you’ve come to the right place as we take a look at the Brother Compact HL-L2350DW Laser Printer that is specifically designed for infrequent use to deliver black and white prints.

Key Features:

Working with a limited budget, the brother compact printer falls in the category of most reliable laser printers. The printer has the ability to copy, scan, and printmaking it an excellent all-in-one option to have in your homes and offices.

The 2-line small display screen has easy-to-use keys present alongside that give you the option to access templates and fonts. You can also preview the text of your document on the display to reduce the chances of errors before printing.

Save your precious time by using the HL-L2350DW printer as it delivers a top-notch printing speed of 32 pages per minute. You can take advantage of the automatic double-sided printing in case you are short of pages or want to save some sheets.

The printer has a maximum tray capacity of 250-sheets and can handle a variety of papers such as envelopes, card stock, letters, and legal paper. Regardless of which paper you use; the printer delivers a sharp print resolution of 2400 x 600 DPI.

Inks/Cartridges:

Say goodbye to the knock-off toners and pricey replacement cartridges as the Brother Compact comes with their own brother genuine toner and ink. The high-yield cartridges have the power to print a volume of 3000 pages along with a splendid cost-per-print value of 3.6 cents.

Connectivity:

The wireless printing options are massive when we look at the Brother Compact Laser printer. These options include Wi-Fi, Wi-Fi direct, and a single USB cable port. Make use of the Amazon Alexa voice or switch to Mobile printing technology with apps like AirPrint, Cloud Print, and Brother iPrint and Scan for efficient printing.

Pros
  • Reasonable price tag
  • Sharp and swift prints
  • Auto-duplexing
Cons
  • Lacks an Ethernet port
  • Not recommended for Mac users

2.) Best All-in-One Wireless Laser Printer – HP LaserJet Pro M29w Printer

HP LaserJet Pro M29w PrinterHP is one of the most premier printer brands present in the market. The HP LaserJet Pro M29W is a dormant printer, which is easy to set up and has a space-saving design making it one of the smallest printers available in its class. Thanks to its lightweight and compact size, the HP AIO printer is super convenient to use at an amazingly low price.

Key Features:

Although the printer lacks an automatic document feeder (ADF), it still stands out with its amazing features. Integrated with a built-in copier and scanner, the HP M29W is the best all-in-one (AIO) wireless laser printer present for family use and small businesses.

At the top left of your printer, you will find an intuitive LCD panel that has a display of 1.2 inches. The panel features simple to use function keys to get direct access to your printer for easy management.

Get monochrome output prints at a relatively high speed of 19 pages per minute with this printer. Also, the printer provides sharp, accurate black and white colors at a resolution of 1200 x 1200 DPI and has a high duty cycle of about 8000 A4 pages.

If we look at the paper handling capacity of the printer, it can store 150 sheets in its input tray and 100 sheets in the output tray. The media type supported includes labels, envelopes, postcards, and plain paper. On the other hand, the different media sizes supported are A4, A6, B5, and DL envelopes.

Inks/Cartridges:

The HP LaserJet Pro M29W works exceptionally for printing a large number of pages in monochrome due to the high yield printer cartridges. The original HP cartridges are outstanding to use and provide a better cost-per-print of only 2.6 cents.

Connectivity:

The HP laser printer offers a super range of connectivity with options such as voice activation Alexa and a plugin option of USB and Ethernet. Moreover, you can use the Wi-Fi and added wireless capabilities of Wi-Fi direct, router, or other mobile applications like the smart HP ePrint, iCloud, Google Drive, and Dropbox.

Pros
  • Cost-effective
  • High-quality paper page yield
  • Compact size
  • One-year warranty
Cons
  • No ADF
  • Doesn’t support 2-sided printing
  • Ethernet connection absent

3.) Best Multi-Function Monochrome Laser Printer – Brother MFCL2750DW Printer

Brother MFCL2750DW PrinterThere is no harm in having a multi-function machine at homes or offices that can be used infrequently for providing convenient print, scan, and fax capabilities. Therefore, we are looking into the cost-effective Brother MFC-L2750DW multi-functional printer in detail.

Key Features:

The MFC-L2750DW has a 2.6-inch touch screen display to make interaction handy between the printer and user. However, the small grayscale touchscreen is poor in terms of sensitivity so you may find yourself pressing the screen harder than usual. There is a number pad and three buttons present as well to ensure the navigation and task management are hassle-free.

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From scanning multi-page documents to printing an incredible number of pages, the Brother monochrome laser printer stands out. Having a swift speed of 36 ppm, this high-volume printer is a long-term payoff.

The scanning features are amazing in this all-in-one printer. The sheetfed scanner has the capability to scan double-sided sheets by using its duplex scanning feature at a resolution of 1200 DPI.

The beast Printing Machine is integrated with an automatic document feeder (ADF) that can withhold up to 50 sheets. Furthermore, the input tray has a paper handling capacity of 250 sheets precisely.

Inks/Cartridges:

The multi-function printer by Brother delivers a high print quality in black and white because of the brother’s genuine ink and toner. The low-cost compatible printer cartridges yield many pages and work efficiently in saving your bucks. The starter toner cartridges can print about 3000 to 4500 pages easily and gives you a low cost of 3.6 cents per page allowing you to save on printing costs.

Connectivity:

Whether you want fast mobile and cloud printing or Ethernet networking, this printer has it all. The connectivity options include USB, Wi-Fi, Wi-Fi Direct, Apple AirPrint, and Mopria Print Service. For using the mobile applications, we recommend going for Brother’s iPrint&Scan as it can monitor your printer’s toner and complete all your tasks effortlessly.

Pros
  • Extensive scanning features
  • Cost-per-print amazingly low
  • Rapid printing speed
Cons
  • Lacks external devices connectivity
  • Doesn’t print in color

4.) Best Quality Color Laser Printer – HP LaserJet Pro M254dw Printer

HP LaserJet Pro M254dw PrinterIf you’re looking for a quick usage printer with a superior build that deals with efficient dual-sided printing and suit low-duty requirements, then the HP LaserJet Pro M254dw should be your ideal choice. Let’s jump into some of the features this mid-range printer has to offer.

Key Features:

Compact in size, the HP M254dw printer has a colorful 2.7-inch display screen that gives you easy access to the printer to manage tasks and navigate throughout the printing setup.

In terms of speed, the LaserJet Printer excels due to the fast color printing speed of 22 pages per minute. Even for black-only documents, the M254dw delivers the same speed at a resolution of 600 x 600 DPI. However, the rapid speed increases to 13 ppm when the printer deals with dual side printing.

Forget about refilling your paper tray now and then since the printer offers a capacity of 250 sheets in the input tray and 100 sheets in the output tray. The M254dw is a versatile printer with the ability to print 2500 pages in a month.

Not only does the printer stand out on its speed, but also delivers great color accuracy, sharp text, and vibrant color prints. The efficient mixed color printing makes this a quality LaserJet printer to have.

Inks/Cartridges:

Integrated with a black toner cartridge and separate ink cartridges of Cyan, Magenta, Yellow, and Key (CMYK), the printer gives you numerous color possibilities with good details in prints. You can forget about the high running cost in color as the printer delivers a cost of 13 cents per page and 3 cents in grayscale.

Connectivity:

Print remotely by using the HP smart application or set up your own customizable home screen and customize shortcuts for quick results and printing. Add a voice control system using an Alexa device or just go for the basic Wi-Fi, Wi-Fi Direct, and Ethernet connectivity for ease in printing.

Pros
  • Fast dual-sided printing
  • Provides both color and B&W prints
  • Customizable home screen
  • One-year warranty
Cons
  • Only works with HP cartridge

5.) Best Ink Tank Printer – Canon G3260 All-in-One Printer

Canon G3260 All-in-One PrinterThis amazing all-in-one wireless device is designed for optimum productivity having a super tank for inks that can hold more than 30 times the mediocre cartridge system. If you are looking for a multifunctional printer for infrequent use, the Canon G3260 is what you need to see now. 

Key Features:

The printer has a pretty straightforward design and is built out of premium hard plastic. The control panel features a 2-line mono LCD with simple functional buttons. Because of its compact size, it doesn’t create a problem for people having limited working space.

For home use that too, infrequent, the print speed of 10.8 ppm for black pages and 6 PPM for colored pages doesn’t sound bad. However, if you plan to buy it for your small home office, it might become a little tardy at times.  

Integrated with inkjet printing technology, the G3260 manages to deliver brilliant output quality for texts as well as photos. the incredible resolution at which this machine print is 4800×1200 DPI. Whether you are a small business owner, parent, or student, this printer is surely a device you can rely on.

Similar to other entry-level printers, this printing device for infrequent use has a fair input capacity of 100 sheets. You can not only load plain paper but photo papers as well. Some other types of paper compatible with this printer include greeting cards and magnetic photo paper.

It is a highly versatile printer that not only does printing but also has the capability of scanning and faxing. Though it lacks an automatic document feeder, we believe that at this price range, this printer is equipped with way more features than expected.  

Inks/Cartridges:

The Canon G3260 runs on pigment-based ink combinations and allows for refilling. As mentioned above, these tanks have a huge volume and can hold 30x times more ink than the traditional ink systems.

Moreover, every bottle has a unique shape so that you don’t fill the wrong color in the tank. This printer uses G1-21 inks and each colored bottle prints up to 7,700 pages whereas, every black bottle is capable of producing up to 6,000 pages. 

Connectivity:

USB and Wi-Fi Direct connectivity options are available in almost every printer. Since it is a wireless printer, along with these standard options, the G3260 offers a vast variety of wireless options. For example, you can not only access the printer via your smartphone but also through Android and iOS mobile apps. Some of these include Apple AirPrint, Mopria, Easy-PhotoPrint Editor, and Canon Print app. For smart support, this printer is also compatible with Google Assistant and Alexa.

Pros
  • Borderless printing
  • Super tanks
  • Great connectivity
  • Wallet-friendly ink cartridge replacements
  • Excellent output quality
Cons
  • Lacks Canon’s FINE technology
  • No ADF

6.) Best Compact Digital Color Printer – Brother HL-L3210CW Printer

Brother HL-L3210CW PrinterThe last product in our today’s guide is the Brother HL-L3210CW which is a laser-class printing machine with loads of promising features. From handling small home-based prints to professional documents, the HL-L3210CW does it all exceptionally. Let’s see what amazing features it has for you. 

Key Features:

The overall design of this printer is pretty sleek which will complement every small working space. Its durable built is reflected right as you see it. the control panel is pretty small and easy to use with simple function buttons and a status LCD. 

Talking about the speed of the color print, you will get 18 pages per minute whereas, for the black and white prints, the rate is slightly higher i.e., 19 pages per minute. Being a laser-class printer, the printing speed seems to be relatively low but, since you want it for infrequent use, it would be more than enough for your tasks. 

Based on an LED mechanism, this printer ditches the traditional laser printing mechanism but works exactly like a laser printer. Whether mono or colored prints, both at produced at a resolution of 2400×500 DPI. This ensures deeper blacks and vibrant colors. 

Even though this printer is designed exclusively for home-based work or small businesses, it comes with a great paper capacity. For standard paper, the input capacity is 250 sheets whereas, the output capacity is 150 sheets. Moreover, the machine also has a 1-sheet bypass tray. Isn’t it a combo that one needs for improved efficiency and productivity? 

Well, as an infrequent user, lesser volume capacity would work fine for you as well but who doesn’t like more convenience? 

Because of the absence of an automatic document feeder, this wireless printer is unable to do duplex printing. This means you would have to flip the paper manually if you require two-sided printing.  

Inks/Cartridges:

This printer from Brother can’t tolerate lagging print quality hence, provides original and compatible toner cartridges. The four toner cartridges used are CMYK or Cyan, Magenta, Yellow, and Key/Black. These color cartridges are engineered specifically for this particular model so that you get the best printing quality ever.

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The compatible toner cartridge used is TN-227 which can produce up to 1,000 pages. However, the Brother TN-227 High Yield toner cartridge provided by the company is way more efficient and produces up to 3,000 monochrome pages and around 1,400 colored pages. 

Connectivity:

The HL-L3210CW doesn’t offer highly flexible connectivity options which are justified by its low price. The options however include USB 2.0 and Wi-Fi(n). As far as wireless connectivity is concerned, it supports apps like Mopria, Google Cloud Print, Apple AirPrint, and of course, Brother’s iPrint&Scan app.

Pros
  • Highly compact
  • Eye-pleasing print results
Cons
  • No ADF
  • Manual duplexing
  • Poor connectivity

What Type Of Printer Is Good For Frequent Use?

Whether you want a printer for fax, professional presentations, home office, or classrooms, it must be efficient enough in serving its purpose. To get the perfect printer that fulfills all of your requirements, make sure you get the right type.

There are three types of printers including laser printers, ink tank printers, and inkjet printers which you can choose based on your area of use. 

  1. Laser Printers:

One of the most outstanding features of these printers is that they handle large print volumes with ease. Laser printers use dry toner powder instead of ink cartridges and hence are mostly used to print text-based documents. 

These also give fast results so that you don’t have to wait long to print multiple documents. Because of its incredible 20 ppm rate, a speedy laser printer is commonly looked for in busy offices.

  1. Ink Tank Printers:

Also known as reservoir printers, these printers are incredibly cost-effective. These are a relatively new addition that relies on an ink tank system for printing thousands of pages. Ink tank printers are expensive than standard inkjet printers but can print anything including high-quality photographs to crystal clear text documents. 

Epson is the first major printer manufacturer that has rolled out some incredible ink tank printers under the Epson EcoTank series. Other ink tank producers include the Brother Inkvestment line, HP SmartTank line, and Canon MegaTank line.

  1. Inkjet Printers

These low-maintenance printers use pigment-based inks for printing color documents. Inkjet printers are usually a great option for office use because they are compact and affordable. 

In addition to its small size and budget-friendly price, it prints high-quality color images and photos. But, it is recommended to run a test page before actual document printing because the inkjet cartridge can dry up if left unused for a longer period.  

Important considerations before purchasing a printer for infrequent use

Some people look for entry-level mid-range printers that can help them print physical copies of their work while being light on the pocket. Whereas, some prefer an all-in-one inkjet printer for borderless printing.

Wasting a cartridge full of dried ink because it has been only intermittently used is surely hurtful. So, invest in something that doesn’t cost you an arm or a leg and works just perfectly the way you want. 

Regardless of what type of printer you need, below is a detailed guide of important considerations before buying a printer for infrequent use. Let’s check it out. 

1. Color or Monochrome:

After you have planned to get a printer for infrequent use, you must determine whether you need a colored printer or a monochrome. The choice solely depends on the types of document you need to print.

Read further to know the difference between the two and which one you should choose. 

  • Colored Printer – If you need to print a document with its natural color effects, you must opt for colored printers. 
  • Monochrome Printer – These printers are capable of printing in black and white only. So, if you plan on printing theater tickets, you might look for colored printers. However, signing hard copies of important documents is your requirement, monochrome printers would work the best. Not to forget, these printers never compromise on printing quality and print the sharpest texts possible. 

2. Area of Use:

Here comes another essential factor to consider before you choose one from the different types of printers. Once you have figured out which type of printer you want, think about the type of print you would need.

Do you want to print travel itineraries or some casual text document? Both require different types of printers. For only text-related or graphical documents, you can easily get your hands on light-duty models since these have an incredible black page yield. 

However, for the sharpest images with more vibrant colors, you can’t settle for a monochrome printer and must check out colored printers. 

3. Resolution:

Resolution plays a vital role in the quality of the documents printed and hence is a top attribute to look for. Some printers print at an incredibly high resolution while others work at lower resolution. However, by now, many tech companies have manufactured printers that offer different resolutions. You can choose the resolution depending on what you want on the paper.

In printers, the resolution is measured in dots per inch (DPI) which means, how many dots are printed in one square inch of the sheet. It is measured vertically and horizontally for example 300×300 DPI, which happens to be the minimum resolution for good quality output. 

These resolutions also depend hugely on the intend of your work and the type of printer you have. Printers that are used in businesses offer a maximum resolution of 1200×1200 DPI. However, higher-end machines such as inkjet printers are capable of delivering exceptional photo-quality results as they print at 9600×2400 DPI.  

Out of all the types of printers, laser printers are known for their top-notch print quality. But, they come with a hefty price tag. 

4. Color Quality:

This attribute is responsible for the color accuracy of the prints. There are different types of color spaces used in printers and these indicate the set of unique hues integrated with the printer technology.

Though there is a variety of color spaces, the two common types used in printers include:

  • RGB

If you wish to get a brilliant print color for images, RGB (Red, Green, and Blue) is recommended. This mode can also be utilized if your document can be displayed on any type of screen since most of the screens have RGB color space.

You must be wondering how you see several different colors with such a small color space. Well, the integrated light source produces your desired color by mixing red, green, and blue.

RGB is also called additive mixing since all the colors appear initially as black which then brightens once the RGB light is added. The intensity of these lights is adjusted to create the perfect pigment. However, when the intensity is the same for RGB light, pure white color is produced.

  • CMYK

Cyan, Magenta, Yellow, and Key/Black are the colors included in this color space. Printers having CMYK color space mix these four colors in the form of physical ink in various degrees to produce accurate shades.

This color space is also called subtractive mixing because each color begins as blank white. The white color is changed as new layers of CMYK ink are added which reduces the brightness and creates the right shade.

It is the opposite of RGB because when all the colors are mixed at an equal intensity, a deep black shade is created. 

5. Paper Handling:

To print one-off documents, you must not invest in a larger printer with huge paper handling capacities. A printer with extensive paper handling abilities means a greater price so, why pay for more when you need less?

This also depends on the type of paper you would like to print on. Some printers only print on photo paper whereas some require plain sheets. If you need to print on different types of paper, you must look for it before purchasing. Many models are now versatile and capable of printing on a variety of paper types.

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Also, determine the size of paper you would be printing on so that you can choose a printer accordingly. If you need anything larger than the standard print size i.e., A4, we suggest you check out larger printers.

Paper trays also play a significant role because it can be irritating at times to regularly load feed-in papers into the tray. If the printer is intended to be used in offices, it must have an automatic document feeder (ADF) so that you don’t have to do manual duplexing or feeding.

As you need a printing machine for intermittent use, a tray capacity of a minimum of 100 sheets would also work great for you. 

6. Speed:

The speed at which the machine can print pages is pretty important especially when you have multiple documents to print at once. This is usually the case in small businesses or home offices. 

Typically, a laser printer prints around 4 full-color pages within a minute whereas, the number rises to 20-25 PPM for black and white documents.

Inkjet printers are likely to print coloring pages at an average rate of 11 to 13 PPM and black and white docs around 13 to 15 PPM. 

Dot-matrix printers on the other hand are capable of printing between 200 to 600 characters in a second. However, in the draft mode, it is rated at 50 PPM. 

It would be a huge plus if the printer has an ISO-rated speed so that it ensures enhanced productivity in lesser time. 

7. Running Cost:

Don’t get excited about the affordable price tag of the printer because the unpleasant surprise is hidden in the price tag of the inks and cartridges. This is a clever strategy used by the manufacturers to cover the cost of their printers.

Many consumers even try to use cheaper inks and cartridges but, most of the printers don’t work with cartridges other than their own brand. 

Infrequent use of printers means lesser investment with minimal running cost. So, consider this huge roadblock beforehand otherwise you will regret your choice later.

8. Ease of Controls:

Printing machines for irregular use should not be complicated to handle. You wouldn’t like struggling for hours just to print a single-page document. So, look for a printing machine that is convenient to use with a straightforward configuration.

Consider printers having a touch-based control panel because they offer easy navigation and efficient results. Make sure that the printer comes with a handy guide in the form of a user manual for easier control.

9. Connectivity:

Everyone looks for generous connectivity options in the printer for faster performance. Being able to plug directly and access the printer through your mobile phones, tablets, laptop or desktop reduces the hassle to a great extent. 

Printers for consumers are now easily accessed via mobile applications such as Canon Mobile Printing App – AirPrint. You can also print off a USB drive or cloud services without having to download the document to your device.

Though every printer has a USB port, not all of them offer extensive connectivity. 

10. Additional Features:

Here we have discussed some great bonus features that no one talks about. It is important to check whether a printer has the following additional features or not since they play a significant role in the overall performance of a printing machine.

Look for onboard storage in a printer for easier printing. Buying a separate machine only to scan documents is not a wise decision so, it would be great if a printer has a built-in scanner or copier.

Refillable ink tanks and sustainable cartridge replacement are some cost-saving features. Whereas, hands-free mode, document removal reminder, and expert-level customer support are what takes your printing experience to a whole new level. 

How Can I Save Printing Costs As An Infrequent User?

The Majority of the companies don’t even think about the expenses of printing costs and tend to use the old outdated printers that are costing more than usual. Even if you’re an infrequent user of your printing device, replacing printer cartridges is expensive hence, we will be looking at the following steps to help you save printing costs in an effective manner

1. Adjusting Printer Settings:

Adjusting the printer settings is perhaps the most unique and effective way of saving money. Following are some ways of changing your printer settings in an efficient manner

  • Duplex Printing

Also known as double-sided printing, duplex printing is the most efficient way to reduce your printing costs. Instead of printing separate two pages, you can opt for duplex scanning or printing to save paper and money.

  • Numerous Pages Per Sheet

Quite often PowerPoint slides and other documents are printed on a single sheet wasting the whole paper hence by printing numerous pages per sheet, the printing cost can drastically go down.

  • Draft Mode Printing

The draft or fast mode printing simply reduces the dots per inch (DPI) of the printer that forces your printer to use less ink and cartridge than normal. However, the comparable print quality is usually the same.

  • Ink and Toner

Color printing is costly and most of the ink cartridges and toners are expensive. Therefore, we advise you to use LD brand compatible ink and toner cartridges that are long-lasting to use and provide a better page yield

2. Replacing Old Devices:

Replacing the outdated version of your printer with a new one can have a great impact on your printing savings. Old and outdated printers often get broken and have to be repaired frequently, which can be costly. Also, these printers consume more energy, ink, and toner than the latest printers hence increasing your printing costs.

3. Limiting the Paper Supply:

An extensive variety of papers are available in the market that includes colored paper, laser printer paper, glossy paper, inkjet printer paper, etc., which are relatively expensive. To save your printing costs, you can either limit the paper supply or buy multi-purpose papers that can work just fine if compared to others.

4. Restrictions and Rules:

Many business firms often end up giving a separate printer to an employee which increases printing costs. To prevent this from happening, you can consider two options i.e. either lock down the printer with a passcode or consolidate the number of printers you have in your office.

By consolidating the printer, we mean to understand and decide how many devices are needed and can get the job done. Buying an individual advanced printer is way much better than getting a cheap individual printer for an employee.

The second option of locking down the printer with a passcode will let you know which employee makes the most of your printer and how many pages are wasted. This will reduce the number of errors and save your overall paper cost.

5. Outsourcing to Managed Print Services:

Switching to a managed print service provider is another great option to have. These providers help in reducing the overall printing cost by monitoring the printing data and your paper supply for cost control. They also feature proactive 24/7 support to catch any problems occurring in the printer.

6. Going Digital:

Technology is advancing day by day and so are companies. Most of the established firms and companies are now embracing a digital workspace by using cloud-based services like DropBox, Google Drive, and Microsoft OneDrive. 

These services allow numerous users to access the website at the same time and share files among them. Going digital certainly reserves your printer papers and helps in saving your printing cost.

Ending Thoughts:

Even though the world is going paperless, printers are still an integral part of our lives. There are different types of printers that you can get depending on your area of use. We have mentioned some of the best printers for infrequent use that you can get your hands on. 

Whether you want printers with dye-based inks or pigmented inks, you can find them all above. Furthermore, for a faster pace of pages and images per minute (IPM), make sure to look for this attribute beforehand.

Luckily, the printers for one-off use don’t come with a hefty price tag therefore, you can enjoy the low-maintenance benefits. However, not all printing machines for irregular use are low-maintenance.

We hope that our guide was clear enough in popping all the air bubbles. Determine what you need, understand the important factors, and then make a choice. Happy shopping!

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